The European Trade Union Institute (ETUI) is inviting applications for the position of Documentalist and Communication Officer in Brussels, Belgium. This is a full-time permanent role combining information management, digital publishing, and communications within an international research and policy environment.
The position offers a starting gross salary of €4,128 per month, a competitive benefits package, and a hybrid working arrangement allowing up to 10 days of remote work per month. Applications close on 15 October 2026, with the successful candidate expected to begin in January 2027.
About the European Trade Union Institute (ETUI)
The European Trade Union Institute is the research and training arm of the European trade union movement. Based in Brussels, ETUI conducts research on labour, employment, and European social policy while delivering education and training programmes that strengthen the capacity of workers’ organisations to contribute to social dialogue and the development of a more inclusive Social Europe.
The Institute works at the intersection of academic research, policymaking, and labour rights, making it an ideal workplace for professionals interested in knowledge management and public communication.
About the Role
The Documentalist and Communication Officer will work across the Documentation Centre and the Communications and Publications (ComPub) Unit, providing support for both physical and digital information services.
Reporting to the Head of ComPub, the successful candidate will manage documentation systems, oversee digital databases, support scholarly publishing, and contribute to the Institute’s website and social media communications.
The role combines librarianship, information science, digital publishing, and communication within a collaborative international team.
Key Responsibilities
The successful candidate will contribute across four main areas:
Documentation and Database Management
- Manage physical document collections through cataloguing, indexing, and filing.
- Maintain and update the Labourline documentation database.
- Collect, encode, and organize information within institutional systems.
Literature Monitoring and Editorial Support
- Monitor literature in ETUI’s priority research areas.
- Support researchers and management with information retrieval.
- Review and standardize publication bibliographies according to editorial guidelines.
Digital Publishing
- Register and publish ETUI publications across multiple platforms.
- Manage publication records on the ETUI website, Labourline, SSRN, and CrossRef.
- Support legal repository submissions and metadata management.
Communications Support
- Assist with website maintenance using the institutional CMS.
- Update digital content and contribute to social media activities.
- Support online dissemination of ETUI research and publications.
Qualifications and Skills
Applicants should possess a Bachelor’s degree in librarianship, information science, social sciences, or a closely related field.
ETUI is seeking candidates with experience in documentation and information management, together with strong organisational and communication skills.
Key technical competencies include:
- Library and documentation management
- Digital collection management
- MS Office 365, SharePoint, Teams, and Zotero
- Website content management systems (CMS)
- Information management software such as Kentika or similar platforms
- Basic digital and social media communication skills
Experience with CRM software is considered an advantage.
Experience and Languages
Several years of experience in a similar position is desirable, particularly within a nonprofit, research, academic, or international organisation.
Applicants should demonstrate:
- Fluency in English and/or French
- Willingness to learn the Institute’s second working language
- Strong planning, coordination, and interpersonal skills
- Intellectual curiosity and the ability to work collaboratively
Knowledge of European Union institutions, labour policy, or the European trade union movement is a distinct advantage.
Salary and Working Conditions
The ETUI offers:
| Benefit | Details |
|---|---|
| Contract | Full-time, permanent |
| Location | Brussels, Belgium |
| Starting salary | €4,128 gross/month |
| Remote work | Up to 10 days/month |
| Expected start | January 2027 |
| Benefits | Competitive package based on qualifications |
The position provides an opportunity to work in a dynamic environment linking academic research with European policymaking and labour rights.
How to Apply
Applicants should submit the following documents:
- Curriculum Vitae (CV)
- Motivation letter
- Supporting documents
Applications should be sent by 15 October 2026 to [email protected], addressed to Mehmet Koksal.
Only shortlisted candidates will be invited for a panel interview in Brussels.
VISIT OFFICIAL WEBSITE TO APPLY
Why This Opportunity Is Valuable
This permanent position offers professionals in information science, librarianship, and digital communications the opportunity to contribute to one of Europe’s leading labour research institutions. With responsibilities spanning documentation, scholarly publishing, database management, and digital communication, the role provides excellent exposure to European research, public policy, and international collaboration.
