The International Vaccine Institute (IVI) is inviting applications for a Project Manager pipeline position within its Program Management Department. Based in Seoul, South Korea, this opportunity is designed to prepare for anticipated hiring needs and offers a two-year regular renewable contract upon appointment.
IVI is an international nonprofit organization dedicated to discovering, developing, and delivering vaccines that protect vulnerable populations worldwide. The Project Manager will play a critical role in coordinating complex vaccine and global health projects, ensuring that strategic objectives are delivered on time, within budget, and to the highest quality standards.
About the Pipeline Position
This vacancy has been created as a pipeline recruitment opportunity, meaning that applications will be reviewed and shortlisted in preparation for future hiring requirements. Final recruitment decisions will be made following IVI’s internal approval processes.
The successful candidate will join the Program Management Department, supporting multidisciplinary projects involving research institutions, academic partners, governments, consultants, donors, and international organizations. The role is particularly suited to experienced project management professionals with strong financial oversight and stakeholder coordination skills.
Key Responsibilities
The Project Manager will oversee projects of moderate complexity while ensuring compliance with IVI’s project management guidelines and organizational standards.
Primary responsibilities include:
- Managing project timelines, budgets, quality, and deliverables.
- Monitoring project progress and identifying deviations from approved plans.
- Developing corrective actions and remediation strategies to maintain project performance.
- Preparing regular project status reports for senior management.
- Supporting continuous improvement of project management methodologies across the organization.
- Collaborating with department leadership to strengthen project management standards.
- Assisting in the preparation of legal and contractual documents, including memoranda of understanding, research agreements, service agreements, and consultancy contracts.
The position requires excellent organizational skills and the ability to coordinate multiple projects simultaneously while maintaining effective communication with diverse stakeholders.
Financial Management Responsibilities
A significant component of the role involves project financial oversight and forecasting.
The successful candidate will:
- Ensure project plans align with approved financial budgets.
- Monitor expenditure against forecasts.
- Analyse financial performance and identify budget variances.
- Coordinate with finance teams to prepare periodic financial reports.
- Recommend corrective financial actions where necessary.
- Support change requests and budget revisions when project circumstances evolve.
Strong analytical and financial management skills will be essential for maintaining project accountability and supporting informed decision-making.
Communication and Stakeholder Engagement
The Project Manager will serve as an important communication focal point between project teams and external partners.
Responsibilities include facilitating communication with collaborating institutions, coordinating reporting requirements, supporting stakeholder engagement, and ensuring project information is communicated consistently across teams and senior leadership.
The role also contributes to strengthening collaboration between technical experts, administrative teams, funding partners, and external organizations involved in vaccine research and public health initiatives.
Eligibility Requirements
Applicants should possess a Bachelor’s degree or equivalent qualification in a relevant field.
Candidates are expected to have at least eight years of professional work experience, including approximately three years of demonstrated experience managing multiple projects simultaneously.
The ideal applicant will have experience working within research, academic, medical, or international health institutions and demonstrate the ability to coordinate complex grant-funded programmes.
Required Skills and Qualifications
IVI is seeking candidates with strong technical and professional competencies, including:
- Proven project management experience across multiple concurrent projects.
- Proficiency in Microsoft Office and Microsoft Project.
- Strong understanding of project forecasting, budgeting, and financial monitoring.
- Ability to interpret and apply organizational policies and procedures.
- Excellent planning, reporting, and coordination skills.
- Strong communication and stakeholder engagement abilities.
- Commitment to continuous learning and professional development.
Experience managing diverse research grants or projects within academic or medical institutions is considered an advantage.
A Project Management Professional (PMP) certification, or an equivalent qualification, is also preferred but not mandatory.
Language Requirements
Applicants must demonstrate fluency in English.
Knowledge of the local Korean language is desirable and may provide an additional advantage when collaborating with domestic stakeholders and institutions.
Why Join the International Vaccine Institute?
The International Vaccine Institute is a globally recognized organization committed to improving health equity through vaccine innovation and international collaboration. Working from its headquarters in Seoul, the successful Project Manager will contribute to projects addressing infectious diseases, vaccine development, public health research, and global immunization initiatives.
The organization provides an international working environment where professionals collaborate with governments, universities, research institutes, multilateral organizations, and global health partners to strengthen vaccine access and public health systems worldwide.
For experienced project managers seeking to build a career in global health and international development, this role offers an opportunity to contribute to meaningful, high-impact programmes with worldwide reach.
How to Apply
Interested candidates must complete IVI’s Employment History Template before submitting their application. The completed template should accompany all required application materials during the recruitment process.
As this is a pipeline position, shortlisted candidates may be considered for future vacancies as organizational hiring needs arise following internal review and approval.
Key Details
- Organization: International Vaccine Institute (IVI)
- Position: Project Manager
- Department: Program Management Department
- Location: Seoul, South Korea
- Contract: 2-year regular position (renewable)
- Employment Type: Pipeline Position
- Education: Bachelor’s degree or equivalent
- Experience: Minimum 8 years
- Project Management Experience: Approximately 3 years
- Language: English required; Korean preferred
